YOUR OPPORTUNITY

As our Office Manager, you are the driving force behind a smooth-running, energetic, and connected Vilvoorde office. You ensure our employees, visitors, and partners experience hospitality, efficiency, and the unmistakable sense of family we’re known for.

You’ll be the central hub for office culture, internal communication, facility coordination, and day‑to‑day operations — no two days will ever be the same.

ABOUT YOU

At the center of our office life stands our Office Manager — the person who brings people together, keeps our operations running smoothly, and makes our workplace a vibrant, welcoming hub for our Primos.

If you are a natural organizer, a connector, and someone who loves making things happen, then this role is for you!

WHAT YOU'LL BE DOING

Create Unforgettable Office Moments

You’ll coordinate and organize a wide range of office events and activities, such as Sales Conferences, Business Breakfasts & Lunches, CSR Day, Sport events, Holiday Events … and any other moments that bring our people together.

Bring Our Story to Life

You coordinate internal communication, including our bi‑weekly newsletter. And you help to keep our Primos informed, engaged, and connected.

Be the Go‑To Person of the Office

You serve as the single point of contact for Primos, general reception, and security. You welcome visitors, book meeting rooms, arrange parking. And handle incoming calls on the general office line.

Support Our People with Heart

You Assist HR with employee benefits such as birthday gifts, flowers, cards, Christmas boxes, and other moments of care

Own Office Operations

• Manage postal services, packages, mailings, and invoice scanning
• Maintain office supplies and keep our coffee corners & bar tidy and well‑stocked
• Support ad‑hoc requests from teams needing an extra pair of hands

Coordinate Facility & Vendor Management

• Manage facility vendors (cleaning, maintenance, coffee services, landlord, etc.)
• Handle facility administration: PO creation, invoice coding, P‑card purchases

Fleet Management

You oversee operational fleet tasks including PO’s, invoicing, maintenance, new car orders, driver registration, changes, and lease bike codes

Safety & Crisis Coordination

• Part of the Emergency Response Team (evacuation, first aid, fire)
• Review and monitor first aid supplies and emergency materials
• Coordinate ERT and ergonomy training, coordinate vaccination campaign
• Support the Benelux Unit Crisis Management Team and represent the Work Council as Prevention Advisor

Consumer Care Coordination

You work with our external consumer service partners. You answer questions, manage requests, and coordinate complaint handling internally

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience

Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person's identity. 

U.S. applicants have rights under Federal Employment Laws